APPROVAL OF MINUTES

6. APPROVAL OF MINUTES

Description
N/A

Recommendation

That the June 20, 2017 (Monthly Work Session) and June 20, 2017 (Regular Board Meeting) minutes be approved.

Attachment: 062017 WS minutes.pdf
Attachment: 062017 Board Mtg Minutes.pdf

APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

7. APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

Description
N/A

Recommendation
That the Instructional/Classified Personnel Report be approved.

Attachment: Board July 18, 2017 (Regular).pdf
Attachment: Board July 18 2017 (Addendum 1).pdf
Attachment: Board July 18, 2017 (Addendum 2).pdf

RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

8. RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

Description

Reassignment of students to schools within the county have been approved by the Reassignment Review Committee in accordance with policies with the School Board.  They are presented for formal ratification.

.

Recommendation
That the reassignment of students to schools be ratified as presented.

Attachment: 7.18.17 Reassignments for School Board Meeting.pdf (Confidential Item) 

AGREEMENTS/CONTRACTS

9. APPROVAL OF AGREEMENT BETWEEN INSTRIDE THERAPY, INC., AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA, FOR HIPPOTHERAPY SERVICES

Description
This is a continuation of a long-standing agreement for the provision of hippotherapy services at selected sites serving disabled students.

Recommendation
That the agreement between InStride Therapy, Inc., and the School Board of Sarasota County, Florida, be approved as presented.

Attachment: InStride Therapy 17-18.pdf

10. APPROVAL OF CONTRACT FOR EDUCATIONAL SERVICES BETWEEN CHILDREN FIRST, INC. AND THE SCHOOL BOARD OF SARASOTA, FLORIDA

Description
This is a continuation of a long-standing agreement for educational services with Children First, Inc., for pre-k students ages 3-5.  Children First Inc. has a long history of quality intervention programs for the pre-k population.

Recommendation
That the contract for educational services between Children First, Inc. and the School Board of Sarasota County, Florida, be approved as presented.

Attachment: Children First 17-18.pdf

11. APPROVAL OF CONTRACT FOR EDUCATIONAL SERVICES BETWEEN COMMUNITY HAVEN FOR ADULTS AND CHILDREN WITH DISABILITIES, INC. D/B/A SELBY PRESCHOOL

Description

This is a contract for educational services between Community Haven for Adults and Children with Disabilities, Inc., D/B/A Selby Preschool and the School Board of Sarasota County, Florida, for students ages 3-5.  Selby Preschool has been able to implement quality early childhood intervention programs with the pre-k population.

Recommendation
That the contract for educational services between Community Haven for Adults and Children with Disabilities Inc., D/B/A Selby Preschool and the School Board of Sarasota County, Florida, be approved as presented.

Attachment: Community Haven-Selby17-18.pdf

12. APPROVAL OF CONTRACT FOR EDUCATIONAL SERVICES BETWEEN EASTER SEALS SOUTHWEST FLORIDA, INC. D/B/A THE LILY SCHOOL FOR CHILD DEVELOPMENT AND THE SCHOOL BOARD OF SARASOTA COUNTY FLORIDA

Description

This contract for educational services between Easter Seals Southwest Florida, Inc., D/B/A The Lily School for Child Development and the School Board of Sarasota County, Florida, will provide high quality education and developmental therapies for special needs children and will afford them the opportunity to be in an inclusive environment with typically developing children.

Recommendation
That the contract for educational services between Easter Seals Southwest Florida, Inc., D/B/A The Lily School for Child Development and the School Board of Sarasota County, Florida, be approved as presented.

Attachment: Easter Seals The Lily School 17-18.pdf

13. APPROVAL OF CONTRACT FOR EDUCATIONAL SERVICES BETWEEN THE FLORIDA CENTER FOR EARLY CHILDHOOD, INC., AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description

This is a continuation of an agreement between the Florida Center for Early Childhood, Inc., and the School Board of Sarasota County, Florida, for ESE students ages 3-5.  The Florida Center for Early Childhood, Inc., has quality intervention programs for the pre-k population.

Recommendation
That the contract for educational services between the Florida Center for Early Childhood, Inc., and the School Board of Sarasota County, Florida, be approved as presented.

Attachment: Florida Center17-18.pdf

14. APPROVAL OF AGREEMENT FOR EDUCATIONAL SERVICES BETWEEN PINNACLE ACADEMY, INC., AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description

Pinnacle Academy is a private school focusing on students with very specialized needs in the areas of autism and pervasive developmental delays.  The agreement will provide a percentage of FTE funding to support the educational program for selected students in need of these very specialized services.

Recommendation
That the agreement for educational services between Pinnacle Academy, Inc. and the School Board of Sarasota County, Florida, be approved as presented.

Attachment: PinnacleAcademy 17-18.pdf

15. APPROVAL OF SUPPORT SERVICES AGREEMENT INCLUDING THE VENICE PERFORMING ARTS CENTER USE RATE SCHEDULE BETWEEN VENICE INSTITUTE FOR PERFORMING ARTS CENTER MANAGEMENT, INC. AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description

Venice Institute for Performing Arts Center Management, Inc., (VIPAM) is an organization that provides center management, administrative services, technical services, and serves as the point of contact for the resident arts organizations to the Venice Performing Arts Center (VPAC) at Venice High School. The fees for the services will be paid from revenues received by VPAC. The contract for the provision of services and use rate schedule for the 2017-2018 fiscal year is submitted for approval.

Recommendation
That the support services agreement including the Venice Performing Arts Center use rate schedule between Venice Institute for Performing Arts Center Management, Inc. and the School Board of Sarasota County, Florida, be approved as presented.

Attachment: VIPAM Contract FY 17-18 and Rates.pdf

16. APPROVAL OF AFFILIATION AGREEMENT BETWEEN MANOR CARE NURSING CENTER OF SARASOTA FL, LLC D/B/A MANORCARE HEALTH SERVICES-SARASOTA AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
The School Board offers to enrolled students a Health Science program, and Manor Care Nursing Center of Sarasota FL, LLC d/b/a ManorCare Health Services-Sarasota manages a health care facility.  The School Board desires to provide to its students a clinical learning experience and Manor Care Nursing Center of Sarasota FL, LLC d/b/a ManorCare Health Services-Sarasota has agreed to make its facility available to School Board for such purposes.

Recommendation
That the Affiliation between Manor Care Nursing Center of Sarasota FL, LLC d/b/a ManorCare Health Services-Sarasota and The School Board of Sarasota County, Florida be approved as presented.

Attachment: Manor Care 2017.pdf

17. APPROVAL OF AFFILIATION AGREEMENT BETWEEN VENICE PINES VETERINARY CLINIC AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
The School Board offers to enrolled students a Veterinary Assisting program and Venice Pines Veterinary Clinic manages a veterinary/animal care facility.  The School Board desires to provide to its students a clinical learning experience through the application of knowledge and clinical skills in a veterinary/animal care facility and Venice Pines Veterinary Clinic has agreed to make its facility available to School Board for such purposes.

Recommendation
That the Affiliation Agreement between Venice Pines Veterinary Clinic and The School Board of Sarasota County, Florida be approved as presented.

Attachment: Venice Pines Veterinary Clinic 2017 - 2020.pdf

18. APPROVAL OF AGREEMENT BETWEEN UNITED WAY SUNCOAST, INC., AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
The United Way Suncoast, Inc., will plan and deliver opportunities that support both parents and students with their educational and career goals.

Recommendation
That the agreement between United Way Suncoast, Inc. and The School Board of Sarasota County, Florida, be approved as presented.

Attachment: United Way Suncoast Inc 2017-18.pdf

19. APPROVAL OF AGREEMENT FOR SCHOOL RESOURCE DEPUTY PROGRAM BETWEEN THE CITY OF VENICE AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
This is an agreement between the School Board of Sarasota County, Florida, and the City of Venice for the School Resource Deputy Program in Sarasota County.

Recommendation
That the agreement for the School Resource Deputy Program between the School Board of Sarasota County, Florida, and the City of Venice for $103,113.00 be approved as presented.

Attachment: SRO-City of Venice 17-18.pdf

20. APPROVAL OF AGREEMENT FOR SCHOOL RESOURCE DEPUTY PROGRAM BETWEEN THE CITY OF NORTH PORT AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
This is an agreement between the School Board of Sarasota County, Florida, and the City of North Port for the School Resource Deputy Program in Sarasota County.

Recommendation
That the agreement for the School Resource Deputy Program between the School Board of Sarasota County, Florida, and the City of North Port for $264,282.10, be approved as presented.

Attachment: SRO-NP 17-18.pdf

21. APPROVAL OF AGREEMENT FOR SCHOOL RESOURCE DEPUTY PROGRAM BETWEEN THE CITY OF SARASOTA AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
This is an agreement between the School Board of Sarasota County, Florida, and the City of Sarasota for the School Resource Deputy Program in Sarasota County.

Recommendation
That the agreement for the School Resource Deputy Program between the School Board of Sarasota County, Florida, and the City of Sarasota for $341,477.23 be approved as presented.

Attachment: SRO-City of Sarasota 17-18.pdf

22. APPROVAL OF AGREEMENT FOR SCHOOL RESOURCE DEPUTY PROGRAM BETWEEN THE SARASOTA COUNTY SHERIFF'S OFFICE AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
This is an agreement between the School Board of Sarasota County, Florida, and the Sarasota County Sheriff's Office for the School Resource Deputy Program in Sarasota County

Recommendation
That the agreement for the School Resource Deputy Program between the School Board of Sarasota County, Florida and the Sarasota County Sheriff's Office for $749,816.50, be approved as presented.

Attachment: SRO-Sarasota Co 17-18.pdf

GRANTS

23. APPROVAL OF THE DIGITAL LITERACY LEARNING CLUB GRANT PROPOSAL TO THE GULF COAST COMMUNITY FOUNDATION FOR HERON CREEK MIDDLE SCHOOL

Description
COMPETITIVE: Grant funds of $5,700 will provide a morning program before school so students can work on assignments and technology-driven course requirements.

Recommendation
That the Digital Literacy Learning Club grant proposal be approved.

Attachment: Digital Lit Learning Club.pdf

24. APPROVAL OF THE TITLE I, PART A, EDUCATION OF DISADVANTAGED CHILDREN AND YOUTH GRANT APPLICATION TO THE FLORIDA DEPARTMENT OF EDUCATION

Description
ENTITLEMENT: Grant funds of approximately $7,791,445 will provide supplemental resources to Alta Vista, Atwater, Brentwood, Cranberry, Emma E. Booker, Fruitville, Glenallen, Gocio, Lamarque, Tuttle, and Wilkinson Elementary Schools, Booker Middle School, Triad and Suncoast School for Innovative Studies for the purpose of assisting them in meeting the academic needs of their students in math, reading, writing and science.

Recommendation
That the Title I, Part A, Education of Disadvantaged Children and Youth grant application be approved.

Attachment: Title I Part A.pdf

FIELD TRIPS

25. APPROVAL OF PINE VIEW SCHOOL'S SPEECH & DEBATE FIELD TRIP TO NEW HAVEN, CT ON SEPTEMBER 14, 2017 THROUGH SEPTEMBER 18, 2017

Description
These students will represent Pine View School in a national high school inter-curricular speech and debate tournament.

Recommendation
That the Pine View School Speech and Debate field trip to Yale in New Haven, CT on September 14, 2017 through September 18, 2017 be approved as presented.

MATERIALS MANAGEMENT

26. APPROVAL TO REJECT BID #17-0414 FOR FREESTANDING COMPUTER KIOSK

Description

Bids to provide 'Freestanding Computer Kiosk' were received on June 1, 2017.  It is requested the bids be rejected for unclear specifications.  The specifications will be revised and the bid will be re-issued.

Recommendation

That all bids to provide 'Freestanding Computer Kiosk' be rejected.

Attachment: 17-0414 Rec.pdf

27. APPROVAL TO AWARD BID #18-0017 FOR FIRE ALARM INSPECTION AND MAINTENANCE SERVICE

Description
Bids to provide 'Fire Alarm Inspection and Maintenance Service' were received from two vendors on June 7, 2017. The bid of AFA Protection Systems, Inc., for fire alarm inspections and Commercial Electrical Systems Company for fire alarm maintenance services were the best low bids meeting the advertised specifications based on a sealed scenario. This bid is for a period of three years with an option to renew for two additional one-year periods. The funds for these purchases are contained in the transfer from capital budget allocated to the Facilities Services Department.

Recommendation
That the bids of AFA Protection Systems, Inc., and Commercial Electrical Systems Company, for 'Fire Alarm Inspection and Maintenance Service' in an amount not to exceed $1,200,000.00 for a three year period be approved as presented.

Attachment: 18-0017 Rec.pdf

28. APPROVAL TO AWARD BID #18-0023 FOR ATHLETIC CLOTHING AND EQUIPMENT

Description
Bids to provide 'Athletic Clothing and Equipment' were received from fifteen vendors on June 8, 2017. The bids of Allen Sports Center, Aluminum Athletic Equipment Company, Ball & Shoe Sports, BSN Sports, Passon's Sports, & US Games, Gopher Sport, MFAC, LLC, Neff Motivation, Inc., OLC Team Sports, Riddell, S & S Worldwide and Varsity Spirit Fashion were the best low bids meeting the advertised specifications. Reasons for not selecting the apparent low bid are included with the bid tabulation. This bid is for a period of one year with the option to renew for two additional one-year periods. The funds for these purchases are contained in the schools' internal account and operating budgets.

Recommendation
That the bids of Allen Sports Center, Aluminum Athletic Equipment Company, Ball & Shoe Sports, BSN Sports, Passon's Sports, & US Games, Gopher Sport, MFAC, LLC, Neff Motivation, Inc., OLC Team Sports, Riddell, S & S Worldwide and Varsity Spirit Fashion, for 'Athletic Clothing and Equipment' in an amount not to exceed $500,000.00, be approved as presented.

Attachment: 18-0023 Rec.pdf

CONSTRUCTION

29. ACCEPTANCE OF CONSTRUCTION SERVICES' PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR FOR THE BOOKER MIDDLE SCHOOL AUTOMATIC SECURITY GATE INSTALLATION.

Description
All work has been completed. The final project costs have been internally audited and are enclosed in Final Contractor's Application and Certificate for Payment. The Director of Construction Services Department has determined that the project is complete in accordance with state statues.

Recommendation
That the project be accepted as complete and the final payment to contractor be approved as presented.

Attachment: BMS-Fin Pymt.pdf

30. APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES' CHANGE ORDERS.

Description
The Construction Services' Change Orders are summarized on the enclosure for ease of review. These change orders collectively total a decrease of ($94,155.22) in gross contract dollars. Included in these change orders are ($94,135.01) Credit for Direct Material Purchases; the corresponding Direct Material Purchase Orders of ($88,712.27) result a net of $5,422.74 in sales tax savings.

Recommendation
That the Construction Services' Change Orders be approved and/or ratified as presented.

Attachment: JULY18CO.pdf

31. APPROVAL OF CONTRACTS WITH THE TWO (2) TOP-RANKED FIRMS FOR COMMISSIONING OF BUILDING SYSTEMS CONSULTING SERVICES FOR A THREE (3)-YEAR PERIOD

Description
The scope shall be to provide commissioning of building systems services for projects as assigned by Sarasota County Schools for a period of three (3)-years. These assigned projects are defined as those with a construction cost to vary per project. On 6/6/2017 (Item #47), the Board authorized negotiations with the two (2) top-ranked firms. The Director of Construction Services and a member of the Professional Services Selection Committee (PSSC) met with representatives of {1} Smith Seckman Reid, Inc. dba SSRCx and [2} Affiliated engineers, Inc., and successfully negotiated individual continuing contracts for these services. These contracts have been approved by School Board attorney and are available for review at the Construction Services Department. The estimated cost for these services for the three (3)-year period is $600,000.00. Funds for these services are available through individual project accounts.

Recommendation
That the contracts with the two (2) top-ranked firms for Commissioning of Building Systems Consulting Services for a three (3)-year period be approved as presented.

32. APPROVAL OF CONTRACTS WITH THE TWO (2) TOP-RANKED FIRMS FOR ENVIRONMENTAL CONSULTING SERVICES FOR A THREE (3)-YEAR PERIOD

Description
The scope shall be to provide environmental consulting services for projects as assigned by Sarasota County Schools for a period of three (3)-years. These assigned projects are defined as those with a construction cost to vary per project. On 6/6/2017, (Item #48), the Board authorized negotiations with the two (2) top-ranked firms. The Director of Construction Services and a member of the Professional Services Selection Committee (PSSC) met with the representative of [1] Steinbaum and Associates, Inc., and [2] GLE Associates, Inc., and successfully negotiated individual continuing contracts for these services. These contracts have been approved by the School Board attorney and are available for review at the Construction Services Department. The estimated cost for these services for the three (3)-year period is $100,000.00. Funds for these services are available through individual project accounts.

Recommendation
That the contracts with the two (2) top-ranked firms for Environmental Consulting Services for a three (3)-year period be approved as presented.

33. APPROVAL OF CONTRACTS WITH THE TWO (2) TOP-RANKED FIRMS FOR LAND SURVEYING CONSULTING SERVICES FOR A PERIOD OF THREE (3)-YEARS

Description
The scope shall be to provide land surveying consulting services for projects assigned by Sarasota County Schools for a period of three (3)-years. These assigned projects are defined as those with a constructions cost to vary per project. On 6/20/2017, (Item #23), the Board authorized negotiations with the two (2) top-ranked firms. The Director of Construction Services and a member of the Professional Services Selection Committee (PSSC) met with the representatives of [1] Stantec Consulting Services, Inc., and [2] Hyatt Survey Services, Inc., and successfully negotiated individual continuing contracts for these services. These contracts have been approved by the School Board attorney and are available for review at the Construction Services Department. The estimated cost for these services for the three (3)-year period is $200,000.00. Funds for these services are available through individual project accounts.

Recommendation
That the contracts with the two (2) top-ranked firms for Land Surveying Consulting Services for a three (3)-year period be approved as presented.

34. APPROVAL OF CONTRACTS WITH THE THREE (3) TOP-RANKED FIRMS FOR PROFESSIONAL ENGINEERING DESIGN AND CONSTRUCTION ADMINISTRATION CONSULTING SERVICES FOR A THREE (3)-YEAR PERIOD

Description
The scope shall be to provide professional engineering design and construction administration consulting services for projects as assigned by Sarasota County Schools for a period of three (3)-years. These assigned projects are defined as those with a construction cost to vary per project. On 6/20/2017 (Item #25), the Board authorized negotiations with the three (3) top-ranked firms. The Director of Construction Services and a member of the Professional Services Selection Committee (PSSC) met with representatives of [1] ME3 Consulting Engineers, LLC, [2] TLC Engineering for Architecture, Inc., and [3] Engineering Matrix, Inc., and successfully negotiated individual continuing contracts for these services. These contracts have been approved by the School Board attorney and are available for review at the Construction Services Department. The estimated cost for these services for the three (3)-year period is $300,000.00. Funds for these services are available through individual project accounts.

Recommendation
That the contracts with the three (3) top-ranked firms for professional engineering design and construction administration consulting services for a three (3)-year period be approved as presented.

35. APPROVAL OF CONTRACTS WITH THE TWO (2) TOP-RANKED FIRMS FOR ROOFING CONSULTING SERIVES FOR A THREE (3)-YEAR PERIOD

Description
The scope shall be to provide roofing consulting services project for projects as assigned by Sarasota County Schools for a period of three (3)-years. These assigned projects are defined as those with a construction cost to vary per project. On 6/20/2017 (Item #22), the Board authorized negotiations with the two (2) top-ranked firms. The Director of Construction Services and a member of the Professional Services Selection Committee (PSSC) met with representatives of [1] Roof Engineering Associates, Inc., and [2] Terracon Consultants, Inc., and successfully negotiated individual continuing contracts for these services. These contracts have been approved by School Board attorney and are available for review at the Construction Services Department. The estimated cost for these services for the three (3)-year period is $500,000.00. Funds for these services are available through individual project accounts.

Recommendation
That the contracts with the two (2) top-ranked firms for roofing consulting services for a three (3)-year period be approved as presented.

FINANCE

36. APPROVAL OF THE SUPERINTENDENT'S FINANCIAL STATEMENTS FOR THE MONTH ENDING MAY 31, 2017

Description
The Superintendent's Financial Statements for the month ending May 31, 2017 did not reflect any unexpected trends for the fourth quarter of the 2016-2017 fiscal year. With the implementation of the salary increases and payment of Best and Brightest Scholarships, it is still anticipated the General Fund revenues will exceed expenditures. With the District becoming self-insured for health coverage as of January 1, 2016, the Internal Service funds reflect greater revenues and expenditures as well as restricted fund balance amounts when compared to the financial statements for the same time last year. In addition, budgeted usage of fund balance in the internal service funds are higher to cover claims that have been incurred, but not paid.

Recommendation
That the Board approve the Superintendent's Financial Statements for the month ending May 31, 2017.

Attachment: May 16-17 supers.pdf

JOB DESCRIPTIONS

37. APPROVAL OF THE REVISED JOB DESCRIPTION FOR PURCHASING SERVICES SPECIALIST

Description
The revised job description for Purchasing Services Specialist is being presented to the School Board for approval.

Recommendation
That the School Board approve the revised job description for Purchasing Services Specialist as presented.

Attachment: Job 138 - Purchasing Services Specialist.pdf

SCHOOL BOARD RULES

38. APPROVAL TO ADVERTISE REVISIONS TO SCHOOL BOARD POLICY 5.14

Description
It is recommended that the indicated changes be made to bring the following School Board Policy up-to-date:

Policy 5.14 - Homeless Students


Recommendation
That the Board approves to advertise the revisions to the School Board Policy 5.14.


Attachment: Policy 5.14 Homeless Students.pdf